Flowchart SOP Peminjaman Kendaraan
Prosedur Peminjaman Kendaraan
Submission Procedure:
- Fill out the Vehicle Loan Form, sign it and submit it to the Head of Section for approval,
- An invitation letter from another office/institution/service/agency can be attached as a basis for vehicle requirements (if any).
Forms to be filled in:
- Activities of Leaders/Lecturers/Educational Staff: Vehicle Loan Application Form for Official Services of Leaders/Lecturers/Educational Staff;
- Student Activities: Vehicle Loan Application Form for Student Services;
Provisions:
- Vehicle loans served by STEI ITB are only intended for activities related to official duties, supporting institutional activities and student activities within the STEI ITB environment:
- Activities of the Dean of STEI ITB or Lecturers/Faculty Structural Officials who represent or are assigned by the Dean.
- STEI ITB Guest Activities in the city include guest lecturer services, student examination lecturers, accreditation assessor guests, and collaboration guests from other universities/institutions.
- Lecturer activities in order to represent or on behalf of the STEI ITB institution with a minimum of 3 (three) participants per departure.
- Other activities deemed important/urgent are adjusted to the availability of STEI ITB Official Vehicles and Drivers.
- Apart from the activities in point (a) above, vehicle rental services can be provided using non-official vehicles and the costs incurred will be the responsibility of the borrower.
- Submission of the Vehicle Loan Form no later than 5 (five) working days before the activity is carried out.
- Submission of the Vehicle Loan Form less than 5 (five) working days before the activity is carried out, if approved by the Head of Administration, the vehicle order will be made by the User himself with a reimbursement payment system after the activity is completed. The Infrastructure Unit can assist with the order if there are still partners willing to provide the required vehicle loan service.