SOP/STEI/KEU/04: Application for Assistance for Student Activities and Associations

Request for Support for Student and Student Association Activities

Student activity assistance is financial assistance provided by STEI ITB to support student activities such as participation in national and international student competitions, student activities. student exchange, internship program, participation in international conferences and submission of Scopus indexed journals.

Student Association activity assistance is assistance provided by STEI ITB to support Student Association activities to improve students' skills, competencies and insights in the professional field.

Provisions:

1. The provision of student activity funding assistance follows the provisions of Dean's Decree Number 0044/SK/I1.C07/KU/2016 dated January 4, 2016 concerning the Provision of Student Activity Assistance and the STEI ITB Student Association.
2. Assistance is only given to students who has ACTIVE status (not yet declared to have passed the graduation examination) And implementation of activities a maximum of 1 (one) month after being declared to have passed the graduation hearing.
3. The determination of the amount of assistance by the Head of Administration refers to the Dean's Decree Number 0044/SK/I1.C07/KU/2016 and takes into account budget availability.
4. Submission of financial assistance follows the following provisions:
   1. Funding assistance for national and international student competitions, activities student exchange, internship program, and association activities, students MUST:
      • Submit a proposal for activity funding assistance along with the activity budget (RAB) that has been approved by the Supervisor or Student Coordinator and the Head of the Study Program. Attach a photocopy of your ID card/KTP, Student Card (KTM), and the front page of your savings book to the proposal;
      • Fill out and submit Statement of Activity Accountability which has been completely filled in and signed.
   2. To apply for financial assistance for participation in international conferences or submit Scopus-indexed journals, students MUST:
      • The applicant student is the first author;
      • Complete the International Journal/Conference Funding Application Form which has been completely filled in and signed;
      • Fill out and submit Statement of Activity Accountability which has been completely filled in and signed;
      • Submit the required documents for submitting an application for participation in an international conference or submitting a Scopus indexed journal, namely: Photocopy of the paper, acceptance letter/print-out acceptance letter, original proof of payment, photocopy of Identity Card/KTP and Student Card, photocopy of the front page of the savings book and the activity RAB that has been signed by the applicant student.
5. After the activity is completed, students/student associations MUST complete and submit a report on the use of the financial assistance received (Student/student association activity fund use report) to the Finance unit no later than 1 (one) week after the activity takes place, accompanied by relevant and valid financial evidence.
6. The Finance Unit will only process applications for student/student association activity funding assistance if the application meets the requirements and completeness of the documents stipulated.

Forms to Be Completed:

1. International Journal/Conference Cost Assistance Application Form.
2. Report on the Use of Student/Student Association Activity Funds.
3. Activity Accountability Letter.